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Gravity Booking Basic vs. Freemium  – Which One Should You Choose

Gravity Booking Basic vs. Freemium  – Which One Should You Choose

Managing appointments and bookings can be a scheduling nightmare, especially for small businesses or solopreneurs. No business can afford to receive countless phone calls, emails, and handwritten calendars. Thankfully, the world of WordPress booking plugins offers a solution. But with so many options, choosing the right one can be overwhelming.

This blog post explores the popular Gravity Booking plugin, specifically comparing its Basic and Freemium versions. We’ll explore their features, pricing, and ideal use cases, empowering you to make an informed decision and streamline your booking process.

Gravity Booking: One of The Powerful WordPress Booking Plugins


Gravity Forms, the creator of Gravity Booking, is a well-established name in the WordPress form builder industry. Gravity Booking uses Gravity Forms to provide a robust and user-friendly online booking form management system. Both the Basic and Freemium versions of Gravity Booking offer core functionalities as follows:

  • Creating Online Booking Forms: Design customizable booking forms to capture essential appointment details from your clients.
  • Managing Booking Appointments: View, edit, and manage all online appointment bookings within a centralized Office 360 or Google calendar.
  • Email Notifications: Send automated email confirmations and reminders to both you and your clients.
  • Payment Integrations: Integrate with popular payment gateway solutions to collect deposits or full payments when booking (Freemium only).

Gravity Booking Basic

The Gravity Booking Basic version is feasible for businesses with straightforward booking requirements. Here’s a breakdown of the key features of one of the top WordPress booking plugins:



$79 grants you a license for a yearly subscription. This makes it a cost-effective solution for businesses that don’t require advanced features like online payments or complex integrations.

Create unlimited online booking forms:

Design as many booking forms as you need to cater to different services or appointment types.

Flexible scheduling options:

Set availability based on days, times, and durations to ensure smooth scheduling.

Appointment confirmations and reminders:

Keep your clients informed with automated email notifications for bookings and upcoming appointments.

Limited integrations:

Connect with popular email marketing platforms and use basic Zapier integration to automate some tasks.

Ideal Use Cases: 

The Basic version of one of the efficient WordPress booking plugins is perfect for

  • Therapists
  • Legal consultants, or
  • Personal trainers need a simple system to manage appointments and send reminders. 

It’s also suitable for businesses with limited booking needs, such as restaurants offering table reservations and ticket booking during specific hours.

Gravity Booking Freemium: Feature-Rich for Growing Businesses

The Gravity Booking Freemium version takes things a step further, offering a wider range of functionalities for businesses with more complex booking requirements. Here are some highlights:

  • All Basic features included: Everything you get in the Basic version is included in Freemium.
  • Online payments: Accept secure online payments through popular payment gateways like PayPal or Stripe. This streamlines the booking process and eliminates the need for manual invoicing.
  • Advanced field types: Go beyond basic form fields and collect additional client information, such as service preferences or dietary restrictions.
  • Deposit payments: Deposits are required at the time of booking to secure appointments and reduce cancellations.
  • Multiple staff management: Manage bookings with individual calendars and availability settings for multiple staff members.
  • Conditional logic: Display specific form fields or booking options based on client selections, creating a more dynamic booking experience.
  • Powerful integrations: Connect with various third-party tools and services using Zapier or built-in integrations with popular CRMs and marketing platforms.
  • Pricing: The Freemium version is free to download and use indefinitely.

Ideal Use Cases

The Freemium version caters to businesses with diverse booking needs.

  • Salons can manage appointments for different stylists
  • Yoga studios can offer waitlists for popular classes, and pet groomers can accept online payments for booking deposits.

This version is a good fit for businesses that want to scale their booking system without a significant upfront investment.

Gravity Booking Basic vs. Freemium: A Side-by-Side Comparison

Here’s a table summarizing the key differences between Gravity Booking Basic and Freemium:

FeatureGravity Booking BasicGravity Booking Freemium
Email NotificationsConfirmations & RemindersConfirmations, Reminders & More
Payment IntegrationsAll Major including MolliePayPal, Stripe & More
Advanced Field TypesLimitedConditional Logic & More
Deposit PaymentsYesYes
Multiple Staff ManagementNoYes
Advanced IntegrationsZapierBuilt-in & Zapier

How to Choose the Right Version of Gravity Booking

The ideal Gravity Booking version depends on your specific needs and budget. Here’s a quick guide to help you decide:

Choose Gravity Booking Basic if:

  • You have simple booking requirements and don’t need online payments.
  • You’re a solopreneur or small business with a limited booking volume.
  • You’re on a tight budget, and a one-time purchase is appealing.

Choose Gravity Booking Freemium if:

  • You require online payments to streamline your booking process.
  • You need advanced features like conditional logic, waitlists, or deposit payments.
  • You manage appointments for multiple staff members.
  • You want to integrate with various third-party tools and services.
  • You’re comfortable with a freemium model and potentially purchasing add-ons for specific features.

Last Word

Gravity Booking simplifies appointment management in both the Basic and Freemium versions of the WordPress booking plugins. By carefully considering your booking needs, budget, and desired level of functionality, you can choose the version that creates a seamless online booking form experience for your clients. offers many resources, including detailed documentation, video tutorials, and a helpful support forum. Use these resources to explore the functionalities of each version in more depth before making your decision.

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