How to Avoid Double Bookings of Appointments with Gravity Booking

Taking notes or monitoring appointments manually has become a thing of the past. In addition to being expensive and time-consuming, these conventional approaches concerning appointment booking features can cause double bookings, which ultimately puts the corporate reputation in danger.  

Three essential elements make up the strategy for preventing duplicate reservations in any scheduled booking business are:

• Software or WordPress plugin for automatically tracking available, booked, and unbooked slots.
• A consolidated database of all scheduled reservations made, whether by customers or site managers.
• Created tools and rules for postponement and rescheduling.

You also need to be aware of best practices to optimize the efficiency of your appointment booking tool. In this article, we aim to provide some practical tips on how to avoid overbooking with Gravity Booking, one of the trusted WordPress booking plugins.

How Appointment Booking Automation Works?

Configuring the working hours plan and choosing extra services and their allotted times triggers automation through Gravity Booking.

In simple terms, list the services you provide, their usual durations (with possibilities for more flexibility), allocate staff, and the hours and days your clinic, spa, or fitness club is open.

Customers can self-schedule available slots with the desired services and staff using a dynamic, accessible booking calendar automatically created by the plugin.

 Still unsure how it works to avoid double booking appointments? Let us help you.

How Users Can Book Appointments & Avoid Double Bookings

Booking an appointment using Gravity Booking is a straightforward process to avoid double booking appointments. Here’s a step-by-step guide:

• Access the Booking Form: Navigate to the website’s booking page where the Gravity Booking form is embedded.
• Select Service and Staff: Choose the desired service from the available options. If applicable, select a preferred staff member.
• Pick Date and Time: Use the interactive calendar to select a suitable date and time slot for your appointment.
• Provide Personal Details: Fill in your name, contact information, and any other required details.
• Confirm Booking: Review your selections and submit the form to finalize your appointment by clicking Book Appointment.

Avoiding Double Bookings Through Automation Setup 

Let’s look at how we designed an intelligent and efficient booking plugin within the Gravity Booking plugin. Here are the key factors that enable the appointment booking wizard to function seamlessly:

Configuring Working Hours

Within the plugin’s General settings, there is a Booking slots section that lets you define a schedule. This setup ensures that available and unavailable days are automatically displayed. Naturally, clients won’t be able to book slots that have already been taken or blocked.

Add Staff

With Gravity Booking, you can add as many service providers as needed and even grant them access to manage their accounts. The platform offers flexible customization options, allowing you to book a slot for specific dates and holidays. 

Add Service

Explore a wide range of customization options for the services you offer. You can set multiple appointment durations, allowing clients to choose their preferred time.

Select/Hide Specific Slot

It’s easy to show or hide specific slots for specific staff members. It will help users only to book available seats.

Event Based Booking

There are always some particular days or holidays that remain off generally. However, some professionals make themselves available even on holidays. With Gravity Booking, you can book slots on holidays or special events.

Multiple Slots Booking

Gravity Booking allows you to select multiple slots for a full-day appointment booking.

This option helps you avoid overbooking and allows you to avail yourself of a particular staff’s services on a specific day at varying slots. 

Wrap Up

Small business owners can seamlessly integrate an automated booking system to eliminate the hassle of double bookings and overbooking without constant supervision. With Gravity Booking, your clients can take control by scheduling their appointments directly on your website, or you can effortlessly add bookings on the backend for those who call or email their requests. Say goodbye to scheduling chaos and hello to a streamlined booking experience!